Calibration Data Coordinator

• Job Title: Calibration Data Coordinator
• Location: Pleasanton, CA 94588
• Employment Type: W2 Contract – 6 Months with Possibility for Extensions
• Pay Rate: $35.27–$38.27/hour – Based on experience (Paid Weekly)
• Work Schedule: 8 Hours per Day, 40 Hours per Week
• Benefits: Medical, Dental, Vision, and Life Insurance
• Note: This is a W2 only role — C2C and C2H will not be considered.
• Role Overview
• BEPC is seeking a detail-oriented Calibration Data Coordinator to support our client's laboratory equipment calibration and asset management operations in Pleasanton, CA.

This position focuses on database management, calibration documentation, laboratory asset tracking, vendor coordination, and regulatory compliance to ensure laboratory instruments and equipment are properly maintained, qualified, and documented.

The ideal candidate has 2+ years of experience in data coordination, database management, document control, or laboratory operations support, with strong organizational skills and proficiency in Microsoft Excel and electronic recordkeeping systems.

• Key Responsibilities
• Coordinate laboratory equipment calibration and qualification activities, including scheduling, documentation, and tracking.
• Maintain accurate electronic and physical calibration records for laboratory instruments and equipment.
• Process and review calibration, commissioning, qualification, and validation documentation.
• Enter, update, and maintain equipment records using Blue Mountain Regulatory Asset Manager (RAM), SAP, ASPIRE, and related databases.
• Generate calibration recall reports, maintenance reports, equipment status updates, and operational summaries.
• Track laboratory assets, equipment maintenance schedules, and calibration requirements.
• Coordinate external calibration vendors, including service scheduling and stakeholder communications.
• Manage shipping, receiving, and tracking of laboratory instruments sent to external vendors.
• Monitor purchase orders, service costs, and vendor-related operational metrics.
• Support investigations and documentation for out-of-tolerance equipment.
• Escort external vendors into controlled laboratory areas as required.
• Maintain accurate, organized, and audit-ready equipment documentation.
• Support internal and external audits, data integration projects, and process improvement initiatives.
• Collaborate with laboratory personnel, vendors, and cross-functional teams to ensure timely completion of calibration activities.

• Required Qualifications
• Bachelor's degree in Business Administration, Life Sciences, Engineering, Information Management, or a related field.
• 2+ years of experience in data coordination, database management, document control, or laboratory operations support.
• Proficiency in Microsoft Excel, data entry, database management, and documentation processing.
• Experience maintaining accurate electronic records and organizing technical documentation.
• Ability to generate reports, track operational data, and maintain database accuracy.
• Experience coordinating vendors, schedules, and administrative processes.
• Strong attention to detail, organizational skills, and commitment to data accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with laboratory personnel, vendors, and cross-functional teams.

• Preferred Qualifications
• Experience supporting laboratory calibration, equipment maintenance, or qualification programs.
• Familiarity with Blue Mountain Regulatory Asset Manager (RAM), SAP, ASPIRE, or similar asset management systems.
• Knowledge of calibration, commissioning, qualification, and validation documentation.
• Experience supporting quality investigations, equipment compliance, and internal or external audits.
• Background in regulated laboratory, biotechnology, pharmaceutical, or medical device environments.
• Experience tracking purchase orders, service costs, and laboratory equipment inventories.
• Familiarity with laboratory asset management processes and continuous improvement initiatives.

• About BEPC
• BEPC Inc., founded in 2007, is a 100% employee-owned company providing top-tier consulting and staffing solutions across industries like technology, engineering, manufacturing, and project management. At BEPC, we are driven by innovation and a commitment to excellence. We take pride in fostering a collaborative and innovative environment where our team members thrive. With competitive benefits, including medical, dental, vision, and life insurance, BEPC is dedicated to supporting our employees' personal and professional growth.

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