Project Data Management Coordinator (Document Controller) -

• Job Title: Project Data Management Coordinator (Document Controller)
• Location: Montreal, QC – Hybrid
• Duration: 09+ Months (Potential of extension)
• Pay Range: $(54.00 - 60.00)/hr T4
• Note: Must be bilingual - English & French (Spanish nice to have)

Description:

• • Be part of a team supporting global projects and studies
• • Excellent work environment where people are valued and respected
• • Cat1 contract position based in Montreal
• About the role:
• We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal.
• This role is part of an exciting central function, supporting the Client Projects Portfolio in Canada.
• This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes.
• The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements.
• What you’ll bring:
• • A commitment to the safety of yourself and your team
• • Substantial experience in a document control role working on large projects (Min 5 years)
• • Experience in engineering and construction projects
• • Previous experience in managing small to medium document control teams
• • Excellent collaboration and engagement skills dealing with stakeholders’ groups and team members
• • Previous exposure in installing and managing Document Control systems and processes
• • Previous experience in project set-up and contract/project close-out and handover
• • Previous experience in managing suppliers, contractors and/or vendor teams
• • Ability to oversee, manage and report on the team’s workload
• • Ability to excel in a fast-paced work environment
• It will also be beneficial if you have:
• • Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out
• • Experience working at or supporting projects on site
• • Prior experience with InEight Document and SharePoint
• Key Responsibilities:
• • Quality control and verification of project deliverables from contractors and ESPs
• • Training and technical support for internal and external stakeholders
• • Participation in coordination meetings and communication follow-up
• • Reporting and data cleansing, in collaboration with the PDM Lead
• • Follow-up on pending project deliverables and RFI documentation
• • Systems to be required SharePoint, InEight, MS Office.
• • Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
• • Train DCs on internal PDM processes.
• • Produce and distribute weekly expediting report.
• • Escalate issues not resolved within 24hrs to Lead.
• • Conduct fortnightly contractor check-ins.
• • Review CDS with each contractor, monthly.
• • Maintain distribution matrix, monthly.
• • Attend project meetings, as per project cadence and engage regularly F2F with project peers.
• • Conduct ongoing user system training (InEight, SharePoint)
• • Deliver plan for project setup and handover planning requirements as defined by Lead.
• • Role model stakeholder responsiveness (?24hrs).
• • Actively participate in improvement idea generation and any associated implementation of CI initiatives.
• • Streamline InEight and SharePoint access requests.
• This would be a full-time role (40 hours per week) focused on supporting ongoing project documentation and document control activities
• It is required to be working at the office at least 4 days a week to engagement with the project teams, and 1 remote day.