Payroll Analyst

About The Company

Our organization is a globally distributed team committed to delivering innovative solutions and exceptional service. With hubs across the United States, United Kingdom, Ireland, Poland, Germany, and Australia, we foster a collaborative and inclusive work environment. We value diversity, integrity, and a passion for continuous improvement, aiming to create a positive impact for our clients and employees alike. Our company culture emphasizes flexibility, professional growth, and a commitment to work-life balance, providing opportunities for remote work and in-person collaboration when needed.

About The Role

We are seeking a detail-oriented and compliance-driven US Workday Payroll Analyst to join our team. This role is pivotal in managing and optimizing our end-to-end payroll operations for US employees. The ideal candidate will serve as a subject matter expert in Workday Payroll, including integrations with ADP, ensuring accurate and timely payroll processing. You will be responsible for processing biweekly US payroll, validating earnings, deductions, taxes, and garnishments, and maintaining compliance with federal, state, and local regulations. Additionally, the Payroll Analyst will support internal and external audits, troubleshoot payroll errors, and collaborate with HR and Benefits teams to ensure data accuracy. The position offers an excellent opportunity to work remotely, with a requirement to reside within commuting distance of our LA, NYC, or SF hubs.

Qualifications

• 5 - 7+ years of US payroll processing experience
• 3+ years of hands-on experience with Workday Payroll
• Expertise in multi-state payroll processing and tax allocations
• Strong knowledge of US federal, state, and local tax regulations and wage laws
• Experience with payroll audits and reconciliations
• Proficiency in advanced Excel functions
• Experience with ADP SmartCompliance or similar compliance tools
• Excellent analytical and problem-solving skills
• Effective communication and collaboration abilities
• Ability to troubleshoot system errors and resolve discrepancies efficiently

Responsibilities

• Process biweekly US payroll in Workday, ensuring accuracy and timeliness
• Validate earnings, deductions, taxes, and garnishments for each payroll cycle
• Ensure compliance with all federal, state, and local payroll regulations
• Manage multi-state payroll processing and allocate taxes appropriately
• Maintain compliance with IRS and state tax authorities, supporting audits as needed
• Prepare and validate year-end reporting, including W-2s and other required documentation
• Troubleshoot payroll errors, discrepancies, and system issues in collaboration with the Sr Global Payroll Analyst
• Partner with HR and Benefits teams to ensure accurate data integration into payroll systems
• Develop, maintain, and improve payroll reports and calculated fields within Workday
• Analyze payroll variances and prepare detailed reports for management
• Identify opportunities for automation and process efficiencies in payroll workflows
• Document payroll processes, controls, and system enhancements to ensure compliance and consistency
• Support payroll system upgrades, implementations, and ongoing system improvements

Benefits

• Generous holiday and time-off policies to promote work-life balance
• Comprehensive health insurance options including Medical, Dental, and Vision plans
• Support for remote work, including home office setup allowance
• Monthly stipends for cell phone and internet expenses
• Care benefits and wellness allowances to promote employee well-being
• Annual childcare assistance allowances
• Lifetime benefits for family planning, such as adoption or fertility expenses
• Retirement plans including 401(k) with employer matching (up to 4%) and international pension schemes
• Monthly allowance for app testing and usage (dogfooding program)
• Paid parental leave of 16 weeks, with a gradual return to work plan

Equal Opportunity

Whatnot is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability, or any other legally protected characteristic. We believe that a diverse workforce enhances our company culture and drives innovation, and we actively encourage applications from candidates of all backgrounds.