Payable Analyst

About The Company

Pro-Active Engineering LLC is a dynamic and innovative engineering firm committed to delivering high-quality solutions across various industries. With a focus on excellence, integrity, and customer satisfaction, the company has established a strong reputation for providing tailored engineering services that meet the unique needs of its clients. Pro-Active Engineering values teamwork, continuous improvement, and professional growth, fostering a collaborative work environment that encourages employees to excel and contribute meaningfully to the company's success.

About The Role

The Accounts Payable Analyst position at Pro-Active Engineering LLC offers an exciting opportunity to join a dedicated finance team supporting operations at Analog Technologies in Burnsville, MN. This role is crucial in managing the complete accounts payable cycle, ensuring the accurate and timely processing of invoices, payments, and reconciliations. The successful candidate will serve as the primary point of contact at the front desk, handling visitor interactions, phone communications, and administrative duties, thus contributing to a professional and welcoming office environment. The role requires a detail-oriented, organized individual with strong analytical skills, customer service orientation, and the ability to thrive in a fast-paced setting. The position provides an excellent platform for career growth within a reputable organization that values integrity, accuracy, and proactive problem-solving.

Qualifications

The ideal candidate will possess an associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field, with 3-5 years of relevant experience in accounts payable or finance roles. Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word, is essential. Experience with ERP systems such as Epicor or supplier portals is preferred. Candidates should demonstrate a comprehensive understanding of accounts payable processes, including invoice matching, payment processing, and vendor management. Excellent verbal and written communication skills, professionalism, and a courteous demeanor are required. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are vital for success. The candidate must also maintain confidentiality and handle sensitive financial information appropriately, demonstrating integrity and trustworthiness in all interactions.

Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner, ensuring all entries adhere to company policies.
• Review, verify, and match invoices with purchase orders and receiving documents to ensure accuracy.
• Apply and process credit memos to supplier accounts to facilitate correct billing.
• Review, update, and close Discrepancy Management Reports (DMRs) when appropriate to maintain accurate records.
• Ensure proper coding and approval of invoices, complying with internal controls and policies.
• Prepare and execute weekly, bi-weekly, and monthly payment runs via ACH, wire transfers, and checks.
• Reconcile credit card statements, identify discrepancies, and resolve payment issues efficiently.
• Run Received Not Invoiced reports to identify and resolve missing invoices, and clear replacement parts, customer-supplied parts, or credit card items.
• Maintain accurate vendor master data, ensuring compliance with company procedures and data integrity.
• Respond promptly and professionally to vendor inquiries, fostering positive relationships.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations to support financial reporting.
• Prepare accounts payable aging reports and support cash flow forecasting activities to aid strategic planning.
• Ensure compliance with internal controls, accounting standards, and audit requirements by maintaining accurate documentation.
• Support external and internal audits by providing necessary documentation and explanations.
• Collaborate with procurement, operations, and other departments to resolve invoice and payment-related issues effectively.
• Identify opportunities for process improvements within accounts payable to enhance efficiency and accuracy.
• Serve as the primary point of contact for visitors, clients, and vendors, managing reception duties professionally.
• Greet and check in guests, directing them to appropriate personnel or meeting locations.
• Answer, screen, and route incoming phone calls courteously and efficiently.
• Manage incoming and outgoing mail, packages, and courier services to ensure smooth office operations.
• Maintain a clean and professional reception area, supporting a positive office environment.
• Assist with scheduling meetings, ordering catering, reserving conference rooms, and providing general administrative support as needed.

Benefits

Pro-Active Engineering LLC offers a competitive salary range of $55,000 to $65,000 annually, commensurate with experience and qualifications. The company provides a comprehensive benefits package including medical, dental, and vision insurance options. Employees are also eligible for a 401(k) savings plan, paid time off, and other wellness and professional development programs. The organization values work-life balance and encourages a supportive environment that promotes growth, learning, and recognition for employee contributions.

Equal Opportunity

Pro-Active Engineering LLC is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all qualified applicants receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected category under law. We believe in fostering an environment of fairness, respect, and opportunity for all employees and applicants.