IT Projects Control Analyst

We are looking for an IT Projects Control Analyst for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

• Role Description
• Our client is seeking an experienced IT Project Controls Analyst to join our IT Strategy & Performance team on a 12-month contract. This role is ideal for a highly organized and detail-oriented professional with strong financial acumen and experience supporting IT project delivery.

As a key partner to Project Managers, Portfolio Leaders, Finance, and Vendor Management teams, you will help ensure effective financial management, governance, forecasting, resource administration, and reporting across a diverse portfolio of technology initiatives.

• This position offers the opportunity to contribute to strategic Data & IT projects while working within a collaborative and fast-paced environment that supports enterprise-wide business transformation.
• You'll gain exposure to a broad portfolio of projects, collaborate with experienced project and technology professionals, and play a critical role in maintaining the financial health and governance of technology investments.

If you thrive in a project-focused environment and enjoy bringing structure, accuracy, and insight to complex technology initiatives, we'd like to hear from you.

Responsibilities

• Financial Management & Forecasting
• Support project budgeting, forecasting, and financial planning activities across the IT portfolio.
• Execute monthly, quarterly, annual, and long-range planning processes, including reconciliation, accrual management, variance analysis, and reporting.
• Maintain and update Total Cost of Ownership (TCO) throughout the project lifecycle.
• Assist with financial analysis and reporting to support project and portfolio decision-making.
• Provide financial inputs for Project Approval Requests (PARs) and investment governance activities.
• Monitor project expenditures and ensure alignment with approved budgets and forecasts.
• Project Controls & Governance
• Support project governance activities and ensure required project artifacts are maintained and compliant with established standards.
• Assist Project Managers with change management activities, including preparation of Change Requests and impact assessments related to schedule, scope, resources, and budget.
• Monitor project schedules and identify variances against approved baselines.
• Support project status reporting and portfolio performance updates.
• Coordinate project documentation, approvals, and records management activities.
• Resource & Vendor Administration
• Coordinate onboarding and offboarding activities for project resources.
• Manage contractor setup and time-entry administration within Fieldglass.
• Review and validate project timesheets and resource allocations.
• Support project-related purchasing activities and vendor engagement processes.
• Liaise with Vendor Management Office (VMO), Procurement, Finance, and vendors to support contracts, purchase orders, invoicing, and payment processing.
• Track Statements of Work, goods receipts, invoice approvals, and project-related expenditures.
• Systems & Reporting
• Maintain project cost plans, forecasts, and project records within ServiceNow.
• Process and validate transactions through SAP, ServiceNow, Salesforce VRM, OpenInvoice, and other enterprise systems.
• Support SharePoint and Microsoft Teams administration, including document management, approvals, logs, and collaboration sites.
• Generate and maintain project financial and resource reporting using Excel and Power BI.
• Identify opportunities to improve project controls processes, reporting accuracy, and operational efficiency.

• Required Skills and Experience
• 3 to 5+ years of experience in project controls, financial analysis, budgeting, accounting, or a related discipline.
• 3 to 5+ years of experience supporting projects within an Information Technology organization.
• Demonstrated experience managing budgets, forecasts, accruals, and project financial reporting.
• Experience working with project governance processes and project delivery methodologies.
• Experience with the following tools and platforms is considered an asset:
• SAP
• ServiceNow
• Salesforce VRM
• OpenInvoice
• Fieldglass
• Microsoft Excel (advanced)
• Power BI
• SharePoint
• Microsoft Teams
• Strong financial and analytical skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities in a dynamic environment.
• Strong problem-solving and critical-thinking capabilities.
• Effective communication and stakeholder management skills.
• Ability to work independently and collaboratively across teams.
• Professionalism and discretion when handling confidential information.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.