FOIA Analyst

Position Overview

MacMore is seeking a highly qualified FOIA Analyst to provide comprehensive Freedom of Information Act (FOIA) support services for a pending contract award.

Location:

Washington, DC

Key Responsibilities

• Manage the end-to-end processing of Freedom of Information Act (FOIA) requests, including intake, tracking, assignment, acknowledgment, and correspondence management using FOIA tracking systems (e.g., FOIAXpress).
• Review incoming requests for procedural sufficiency, scope, fee determinations, expedited processing eligibility, fee waivers, and compliance with FOIA, Privacy Act, and agency requirements.
• Coordinate and monitor records searches by identifying appropriate offices, custodians, and stakeholders; provide guidance on search requirements and ensure timely completion of search activities.
• Collect, organize, convert, and prepare responsive records and supporting documentation for review and disclosure processing.
• Conduct detailed reviews of records to determine responsiveness and identify applicable FOIA exemptions, Privacy Act protections, and other sensitive information requiring special handling.
• Perform electronic redactions, annotate records with appropriate exemption citations, and prepare disclosure recommendations for government review and approval.
• Draft acknowledgment letters, interim and final response letters, consultation requests, referral packages, Vaughn indices, and other FOIA-related correspondence.
• Coordinate internal and external consultations with program offices, legal counsel, other agencies, and stakeholders to resolve complex disclosure issues and ensure legally defensible responses.
• Conduct research and apply applicable statutes, regulations, case law, agency guidance, and policy requirements to support FOIA processing and litigation-sensitive matters.
• Maintain complete and accurate electronic administrative case files, ensuring all actions, communications, milestones, and documentation are properly recorded and archived.
• Monitor case progress, identify overdue actions or processing deficiencies, reconcile tracking system data, and support continuous improvement of FOIA operations.
• Prepare recurring and ad hoc reports, performance metrics, status briefings, and data quality assessments for agency leadership and FOIA program management.
• Support FOIA program administration, including records management, website content updates, Section 508 compliance requirements, and training or guidance for agency personnel and records custodians.
• Collaborate closely with FOIA Officers, agency leadership, program offices, and legal representatives to ensure timely, accurate, and compliant responses to public information requests.

Minimum Qualifications

• Bachelor's degree preferred.
• Relevant combination of education, training, certifications, and experience may be considered in lieu of a degree.
• Minimum of three (3) years of full-time experience performing FOIA support services or substantially similar FOIA-related functions.
• Demonstrated experience performing work of similar size, scope, and complexity.
• Demonstrated ability to support the processing, tracking, coordination, review, administration, and management of FOIA requests in a federal or comparable environment.
• Ability to interpret and apply federal statutes, regulations, agency policies, and FOIA guidance.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and electronic records management systems.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience supporting Cabinet-level agencies or large federal FOIA programs.
• Experience processing complex, expedited, sensitive, or litigation-related FOIA requests.
• Experience supporting high-volume FOIA operations.
• Advanced FOIA training, certifications, or specialized professional development.
• Experience with supervisory, quality control, or team leadership responsibilities.
• Demonstrated success managing competing priorities and statutory deadlines.
• Experience preparing Vaughn indices and litigation support documentation.
• Experience supporting Privacy Act (PA) requests and records disclosures.
• Knowledge of Department of the Interior (DOI), National Park Service (NPS), or similar federal agency FOIA programs
• Provide comprehensive administrative and program support, including documentation development, task tracking, meeting coordination, and communications support to ensure efficient day-to-day operations.
• Develop and maintain a wide range of program documentation, including PowerPoint presentations, reports, white papers, spreadsheets, meeting minutes, and action item trackers.
• Research, analyze, and synthesize information from multiple sources to prepare recurring and ad hoc reports, ensuring accuracy, completeness, and alignment with established formats and templates.
• Manage incoming and outgoing correspondence, including tracking, routing, suspense management, and quality review to ensure compliance with organizational policies and formatting standards.
• Coordinate meetings, conferences, and events by managing calendars, scheduling participants, preparing materials, and documenting outcomes, including tracking follow-up actions.
• Support data calls and reporting requirements by collecting, validating, and compiling information within tight deadlines, ensuring timely and accurate submissions.
• Maintain tracking systems for key administrative and programmatic actions, including memoranda, agreements, training records, certifications, and approvals throughout the review lifecycle.
• Perform data analysis and develop supporting metrics and reports to inform decision-making and improve program efficiency and workflow processes.
• Coordinate official travel arrangements, including itineraries, logistics, and documentation, ensuring compliance with agency travel systems and protocol requirements.
• Support communications and outreach activities by developing draft materials (e.g., articles, briefings, event materials) and coordinating special events, including ceremonial and stakeholder engagements.

Minimum Qualifications:

• Minimum of Four (4) years office environment program/administrative support.
• Bachelor’s Degree. Substitution for a bachelor’s degree will be minimum of four years of relevant experience in addition to the required minimum years of experience.
• Knowledge of Microsoft Office software suite, including but not limited to, Word, PowerPoint and Excel. General document processing and management.
• Ability to research, collect, develop and consolidate data for use in the preparation of reports.
• Knowledge of standard processing procedures, formats, distribution for correspondence, presentations and reports produced

Powered by JazzHR