Business Development Analyst

Reports To: Vice President of Marketing

Position Type: Full-Time- In Office

Kokolakis is looking for a driven and detail-oriented Business Analyst to help power our growth. This role turns data into opportunity by bringing clarity to our pipeline, strengthening client relationships, and giving our teams the insights they need to win more work.

You’ll sit at the center of business development, marketing, and operations, helping connect the dots between people, projects, and pursuits. From keeping our CRM clean and actionable to identifying new opportunities and supporting strategic decisions, your work will directly impact how we compete and succeed.

If you enjoy creating order out of complexity, spotting patterns in data, and making systems easier for everyone to use, this role offers the chance to make a meaningful impact across the organization.

Essential Duties and/or Responsibilities:

CRM Data Management

Maintain accurate and up-to-date client, contact, and project records

Clean and standardize data across offices and teams

Develop and enforce CRM standards, workflows, and governance

Support CRM system integrations (including Procore) and drive user adoption

Train staff on CRM usage and best practices

Pipeline & Pursuit Tracking

Track and manage opportunities including RFQs, RFPs, and bids

Monitor procurement platforms and opportunity sources

Maintain accurate pipeline data and backlog projections

Track and analyze win rates, hit rates, and overall performance metrics

Reporting & Dashboards

Prepare and distribute weekly business development reports (pipeline, wins/losses)

Develop dashboards and reporting tools for leadership visibility

Conduct market sector analysis (solid waste, aviation, healthcare, federal, etc.)

Lead weekly Go/No-Go meetings, identifying opportunities and supporting decision-making

Business Development Support

Identify dormant clients and support re-engagement strategies

Track client touchpoints including meetings, networking events, and interactions

Collaborate with business development and leadership on pursuit strategy

Marketing Integration

Support proposal teams with project data and staff resumes

Maintain project sheets and the company’s experience database

Ensure alignment between CRM data and marketing materials

Qualifications, Experience and Education:

Bachelor’s degree in Business, Marketing, Data Analytics, or a related field, or equivalent experience

3+ years of experience in CRM management, data analysis, or business development support

Experience in the construction, AEC, or related industry preferred

Proficiency with CRM platforms (ProjectMark or similar systems preferred)

Strong analytical skills with the ability to interpret data and provide actionable insights

Advanced proficiency in Microsoft Excel and reporting tools

Strong organizational skills with high attention to detail

Excellent communication skills with the ability to work cross-functionally

Benefits

100% Employer-Paid Benefits for Employees (Medical, Vision, Dental)

Competitive Salary

401k Match

Company Employee Stock Ownership Program (ESOP)

Cell Phone Allowance

3 Weeks PTO

Holidays

Volunteer Time Off

Summer Fridays

Paid Parental Leave

Paid CPE/Dues/Licenses

Mileage Reimbursement

Fitness Reimbursement

Tuition Reimbursement

Referral Bonus

Fun Culture & Employee Events

Kokolakis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity, or age.

Attention All Third-Party Agencies, Headhunters, and Recruiters

Kokolakis will not accept candidate submissions by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Kokolakis will be considered the property of Kokolakis. Kokolakis will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Kokolakis will not be obligated and will not, under any circumstances, pay any fees to said third parties submitting candidates in this manner. Kokolakis only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Kokolakis from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Kokolakis Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Kokolakis.