Job Title
Accounting/Finance - Accounts Payable Specialist
Location
San Diego, CA
Employment Type
Temporary / Contract – Temp-to-Hire
Duration
September 7, 2026 – March 12, 2027 (Approximately 6 Months)
Temp-to-hire opportunity may be available based on performance and business needs.
Salary/Rate
Compensation: Please contact the point of contact for the applicable pay rate.
The compensation listed represents the good-faith expected pay range/rate for this position and may vary based on applicable factors, including qualifications, experience, location, and other lawful considerations.
Benefits
No employer-provided benefits are offered for this contract position.
Job Summary
The Accounts Payable Specialist will support the review and processing of site expenses submitted through the purchase order system. This position will help ensure appropriate internal controls, accurate recording of expenses for goods and services received, timely payments, and effective working capital management.
The ideal candidate will be highly organized, detail-oriented, resourceful, and capable of independently prioritizing tasks and meeting deadlines in a fast-paced environment.
Responsibilities
Obtain required documentation and assemble complete payment voucher packages, including invoices, packing slips, purchase orders, and approvals.
Research, identify, and resolve invoice discrepancies and pending payment issues in a timely manner.
Communicate effectively with internal and external stakeholders regarding purchase order and payment issues to help prevent supply or service disruptions.
Enter invoices into QuickBooks using appropriate general ledger coding and posting dates.
Maintain electronic records of expense documentation in QuickBooks, including invoices, packing slips, approval documents, purchase order references, and applicable vendor information.
Monitor payment due dates and process payments according to established working capital schedules.
Reconcile credit card statements and petty cash accounts.
Maintain required W-9 documentation for vendors and support the annual issuance of 1099 forms to applicable vendors and contractors.
Prepare workpapers for monthly sales and use tax payments.
Manage new vendor setup and credit application processes.
Prioritize multiple tasks and deadlines while maintaining accuracy and attention to detail.
Required Qualifications
Minimum of 3 years of related accounts payable or accounting experience.
Strong working knowledge of Microsoft Excel and Microsoft Outlook.
Working knowledge of QuickBooks preferred.
Strong organizational and time-management skills.
Detail-oriented, logical, resourceful, and capable of independently resolving issues.
Strong verbal communication skills.
Demonstrated initiative and problem-solving ability.
Ability to work collaboratively as part of a team while maintaining a positive and professional approach.
Work Requirements
This is an on-site position in San Diego, California.
Regular schedule is Monday through Friday, 8:00 AM to 5:00 PM.
The position requires the ability to manage multiple priorities and meet established payment and documentation deadlines.
Work involves regular use of accounting and office software, including QuickBooks, Microsoft Excel, and Microsoft Outlook.
The role requires careful review of financial documents and accurate data entry, recordkeeping, reconciliation, and payment processing activities.
Reasonable accommodations may be available to enable qualified individuals with disabilities to perform the essential functions of the position.
Equal Opportunity Employer
We are committed to providing equal employment opportunities to all qualified applicants and prohibit discrimination and harassment in accordance with applicable federal, state, and local laws.
Applicants who require reasonable accommodation during the application or interview process may contact the appropriate point of contact for assistance.
Application
Interested candidates should submit their resume and relevant qualifications for consideration. Applicants are encouraged to highlight accounts payable, invoice processing, QuickBooks, Microsoft Excel, purchase orders, vendor management, reconciliations, and financial documentation experience.

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