180590: Lead Accounts Payable Analyst

Contract to Hire Position

• About the Role
• Lead Accounts Payable Analyst
• Position Summary:
• The Lead Accounts Payable Analyst is responsible for overseeing day-to-day accounts payable operations, ensuring timely and accurate invoice processing, vendor management, payment administration, and regulatory compliance. This role serves as the primary escalation point for AP-related matters and provides functional leadership across accounts payable processes, systems, and outsourced support resources. The position will lead operational execution of the procure-to-pay (P2P) process, coordinate activities across multiple financial systems, support 1099 reporting compliance, and drive process improvements that enhance efficiency, accuracy, and controls. While this role does not have direct reports, it provides guidance, oversight, and performance coordination for contractors, outsourced resources, and cross-functional stakeholders.

Responsibilities

• Accounts Payable Operations
• Oversee daily accounts payable activities, ensuring invoices are processed accurately and within established service levels.
• Serve as the primary escalation point for invoice, payment, vendor, and process- related issues.
• Monitor AP workflows to identify and resolve processing bottlenecks and exceptions.
• Ensure compliance with company policies, internal controls, and accounts payable procedures.
• Support month-end and year-end close activities related to accounts payable.

• Procure-to-Pay (P2P) Management
• Support and administer end-to-end procure-to-pay processes across the organization.
• Monitor P2P performance metrics and reportingto ensure operational effectiveness.
• Partner with Procurement, Finance, Accounting, and business stakeholders to resolve purchasing and payment issues.
• Recommend and implement process improvements that improve efficiency, controls, and user experience.

• Vendor Management
• Maintain strong working relationships with vendors and internal stakeholders.
• Oversee vendor onboarding activities, including vendor setup and documentation requirements.
• Resolve complex vendor inquiries and payment disputes.
• Monitor vendor account activity and ensure accurate vendor master data management.

• 1099 Compliance & Tax Reporting
• Administer annual 1099 reporting processes and ensure compliance with applicable IRS requirements.
• Review and maintain W-9 documentation and vendor tax classifications.
• Identify vendors subject to 1099 reporting requirements and ensure accurate reporting data is maintained.
• Support domestic and international vendor tax documentation processes as required.
• Partner with finance, Tax, and external providers to execute annual reporting activities.

• Financial Systems Administration
• Serve as a key functional resource for accounts payable-related financial systems, including NetSuite, Ivalua (or similar platforms), and other supporting applications.
• Perform system administration activities, user support, testing, configuration updates, and troubleshooting.
• Coordinate system enhancements, upgrades, and process automation opportunities.
• Develop and maintain system documentation and user procedures

• Reporting and Analytics
• Generate and analyze AP operational reports, aging reports, payment activity, vendor performance metrics, and compliance reporting.
• Reconcile information across multiple financial systems and identify discrepancies.
• Provide insights and recommendations to leadership based on trends and operational data.
• Develop recurring and ad hoc reports to support decision-making and process improvements.

• Functional Leadership & Team Support
• Provide day-to-day guidance to AP team members, contractors, and outsourced service providers.
• Monitor work quality, productivity, and service-level performance of external support teams.
• Assist with onboarding, training, and development of AP personnel.
• Promote best practices and ensure consistent execution of AP processes and controls.
• Support departmental initiatives and serve as a subject matter expert for accounts payable operations.

• Process Improvement & Controls
• Identify opportunities to improve AP efficiency through automation, standardization, and enhanced controls.
• Develop and maintain process documentation, workflows, and training materials.
• Support audits by providing documentation, explanations, and process support.
• Ensure compliance with company policies, internal controls, and regulatory requirements.

Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred or related experience

• Required Skills
• 5 plus years of progressive accounts payable, procure-to-pay, or accounting operations experience.
• Demonstrated experience managing complex AP processes, vendor relationships, and payment operations.
• Experience administering or supporting ERP and financial systems (NetSuite preferred).
• Working knowledge Of 1099 reporting requirements, W-9 documentation, and accounts payable compliance practices.
• Strong analytical, problem-solving, and organizational skills.
• Advanced Excel and reporting capabilities.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced, growing environment.

• Preferred Skills
• Lead-level experience coordinating work across teams, contractors, or outsourced service providers.
• Experience supporting system implementations, upgrades, or AP automation initiatives.
• Knowledge Of procure-to-pay best practices and process optimization.
• Experience with mufti-entity or high-volume AP environments.
• Experience supporting both domestic and international vendor populations.
• Background in telecommunications, engineering, construction, infrastructure, or related project-based industries.
• Continuous improvement, Lean, or process optimization experience